Thanks to Abu Salem Saem for contributing to this article!
Email signatures can help your emails come across as more professional while providing your correspondent the means to learn more about you. Think of a signature as a 21st-century business card. It makes you more memorable. Here’s how to create a signature.
What Information to Include
If you use one email address for sending all emails, then you’ll want to include all relevant information about you – possibly including all positions you currently hold.
However, as is more likely, if you use different email addresses for sending different types of emails, you’ll want to tailor what information you include based on the purpose of the email address.
Here are some pieces of information to consider including:
Name. This one should appear in all signatures. Typically, you’ll only want to list your First and Last Name.
Email. Whether to include your email is up to you! Considering you’re sending the message from your email though, including your address is redundant and we therefore don’t recommend it.
Phone Number. Only include your phone number if you’re comfortable with anyone you’d potentially send an email to receiving your phone number. For this reason, if you’re creating a signature for your company email, you might want to use a company phone number and not your personal cell phone number.
Positions/Experiences. This information should mimic what you’d usually find in your LinkedIn tagline. If you’re currently sending emails on behalf of a company, you want to just list your position at that company. If you’re sending personal emails, you might want to list various job types that characterize you. For example: Author | Data Scientist | Entrepreneur. You can use the | symbol to split these different types.
Company Logo & Website. If you’re sending emails on behalf of your company, including the logo and website will make your email come across as more official and professional – which can actually improve your response rate!
Personal Websites. If you’re sending emails out on your own behalf, you might want to include your personal website if you have one.
Social Media Profiles. You should definitely include your LinkedIn profile. You might also want to include your Twitter handle, Instagram, or wherever else you’re active professionally. I (Janani) once got a response just because I’d included my LinkedIn profile and they were able to check out my resume without having to contact me first.
Call to Action. If you’d like your readers to do something, you can also include a call to action with a link to more information. For example, “Read my latest articles” or “Get involved today.”
How to Create an Email Signature
You can create your signature design with Photoshop, Illustrator, or even Word/Google Docs.
If you’re trying to create it in Word/Google Docs, you can use a table to space out the information.
You’ll want to make sure that the color scheme either fits your company (it’s the same as the ones for your company) or your vibe (if you’re a hard rock band member, you’d hardly want to use a pastel).
Check out this document for some of our Word Templates and feel free to use them!
Mentors
I am a curious person, I love learning new things, mastering new skills, visiting new countries, exploring different cultures, and most important of them all, build friendships around the world!
- Program Coordinator, Aie Serve
- Master of Science (M.S.) in Industrial Engineering, Lebanese International University
If you’d like to contact me, please send me a message through our Contact page.
Languages: English, Arabic, Spanish
I am a motivated Management Assistant with a problem-solving attitude. I love to crack open difficult tasks and I love a challenge. My goal is to help as many people to solve their challenges as I know it can all get overwhelming. My goal in life is to start a life coaching business and I am always motivated to learn more about people and to help them reach their best lives in work life as well as in personal life.
- Management Assistant, Holda Energy Solutions Oy.
- Bachelor’s degree in Management Assistant, Haaga-Helia University of Applied Sciences.
If you’d like to contact me, please send me a message through our Contact page.
Languages: English, Finnish, French, Russian, Swedish
I am an aviation/aerospace design, integration, and certification project engineer. I have an undergraduate degree in Mechanical Engineering and two Master of Science degrees in
Aerospace Engineering and Human Factors & Systems from Embry-Riddle Aeronautical University,
Florida. I also work as a mentor at Space Kidz India and Paragon One. I am a member of the American Institute of Aeronautics and Astronautics (AIAA) and Universal Association of Mechanical and Aeronautical Engineers (UAMAE). I strongly believe that education should be available for all and I get great satisfaction in guiding students and young professionals to reach their goals and achieve great success. In my free time I like to take road trips, visit beaches, hike mountains, play tennis and write
poetry.
- Aircraft Certification and Integration Project Engineer, Viasat, Inc.
- I also mentor children and have previously worked in business development.
- M.S. in Human Factors and Systems & M.S. in Aerospace Engineering, Embry-Riddle Aeronautical University.
- B.Eng. in Mechanical Engineering, Anna University.
Skills: Electrical schematics, wiring diagram, sub-system design and integration, Creo, Pro-diagram, Pro-E, EWIS, Integration Panel design, Wire installation design, AutoCAD,Catia V5 – Electrical, Part and Assembly Design and Sheet Metal Workbenches, ENOVIA V5, IVT, CFD Analysis, Mesh Analysis, Aerodynamics, Fluid Dynamics, Engine design, compressor aero, inlet design, Fluent, Tecplot, Pointwise, Gridgen, Fieldview, Matlab, Linux, Windows, Microsoft Office, Human Factors, HMI, HCI, Usability, Quality Assurance, Arena, Core, SPSS.
If you’d like to contact me, please send me a message through our Contact page.
Hi there! I’m one of the founders of this website. Here are some fun facts about me:
- Enjoy writing, researching, website design, photography, and learning languages.
- Graduated UC Berkeley with a B.A. in Political Science with Highest Honors. (You can ask me questions about courses, college, standardized testing like the SAT and GRE, etc.)
- Interned/worked with several U.S. government organizations and think tanks like:
- U.S. State Department (nonproliferation policy)
- Sandia National Labs (new-age nuclear technology and escalation)
- Center for Strategic and International Studies (high-tech and strategic stability)
- Stimson Center (content editing South Asian policy articles)
- Federation of American Scientists (naval nuclear safeguards)
- Smithsonian Institution (reports on volcanoes and maps collections)
- Library of Congress (young readers center)
- U.S. Congress (domestic policy)
- National Commission on Service (public relations for domestic policy)
- Passionate about youth rights and career development. I’ve volunteered to tutor immigrant youth, ship text books to disadvantaged children, and am a recipient of the U.S. President’s Volunteer Service Award.
- Can (kind of) speak Hindi, French, Spanish, and a little Arabic.
- Cool Fact: Served as representative to the United Nations Nuclear Nonproliferation Treaty PrepCom!
If you’d like to contact me, please send me a message through our Contact page.
Languages: English | Some Hindi, French, & Spanish
I’m keen to mentor, and optimize LinkedIn profiles, share my experience or just have a casual chat about
life, career/personal development, travel, health & wellness, and culture!
- Creative Entrepreneur, Ikigai Third Eye Explorers
- Bachelors in Finance, Rutgers University
- I’ve also worked in industries including food, retail, corporate retail, coworking, startup/tech, and lodging/travel
If you’d like to contact me, please send me a message through our Contact page.
Languages: English
Executive Search & Selection recruiter within the Analog, Mixed-Signal and RF IC domains. Based in the UK.
🔟 Top 10 finalist in the National Undergraduate of the Year Awards.
🎓 Undergraduate at Kings College London studying Bachelor of Science (Hons) focused in Business Management.
🎯 Strategy and education panel member for King’s Business School.
I’ve also interned with several companies including Goldman Sachs and have tutored Economics/Maths/English.
If you’d like to contact me, please send me a message through our Contact page.
Languages: English, Italian | Some Punjabi
Hi! I’m one of the founders of this website. I graduated from USC in math and philosophy and Georgetown Law.
Here’s some of the hats I’ve worn before:
Appellate Attorney representing disabled veterans.
Law Fellow at the Northern Virginia Capital Defender Office. Virginia has specialized death penalty defense offices who get called in whenever the state tries to execute someone. I was performing research, writing motions, and interviewing possible mitigation witnesses.
Volunteer Attorney, at several different places.
—Rising for Justice, doing civil protection order defense (I swear we’re the good guys.) A disturbingly large fraction of protective orders aren’t people in danger of domestic abuse, but people who figured out this is a quicker way to get rid of someone than getting an eviction. Rising for Justice takes those cases.
—Institute for Justice, performing legal research for cases fighting civil forfeiture.
—Helpful Engineering, giving legal advice to engineers trying to produce supplies to fight COVID-19.
Miscellany:
I also write things. This website, Medium blogs, and I will write sonnets or song parodies about philosophy or current events on request.
I am not very good at fencing. My goal was to get good enough to effortlessly beat a majority of non-fencers, just in case it ever came up.
I’m better at chess, and would play tournaments occasionally if not for the quarantine.
If you’d like to contact me, please send me a message through our Contact page.
Languages: English
An accountant for over 25 years, I have enjoyed a wonderful career helping companies develop and execute their strategic plans. I took a career break in 2018 to travel the world. Twenty months and 38 countries later, I logged some amazing experiences, made new friends, ate lots of new food and generally enjoyed seeing what a great, big, wild and wonderful world this is!
Over the years, I have also indulged my passion for interior design in anyone’s home who will let me! I have a strong commitment to human rights, especially rights and issues pertaining to women. For over 15 years I have volunteered in the violence against women sector, supporting survivors of domestic abuse and sexual violence.
- Bachelor of Arts (B.A.) in Economics, Wilfrid Laurier University.
If you’d like to contact me, please send me a message through our Contact page.
Languages: English